A Consortium Agreement allows you to take classes at different Colleges/Universities at the same time while receiving financial aid from your home college to help cover the cost of both Colleges/ Universities. Please keep in mind that you cannot receive aid from more than 1 college so if you do not complete a Consortium Agreement, your aid will only be based on what you are enrolled in at your home college.
Please note, students DO NOT have to be enrolled at the college disbursing the aid, as long as there is a valid Consortium Agreement on file.
Home College (Awarding Student Aid) and Delivering College are both KCTCS Colleges
If your classes are taken at different KCTCS colleges you do not need to do anything except provide documentation that the classes taken at colleges other than your home college are required for completion of your credential. Your dual enrollment will be identified by a report but you must check with your student aid office regarding the required documentation that the classes taken at the other colleges count toward your degree. Your student aid paperwork is submitted to, handled by, accounted for and distributed by the Home College. Home College is the college from which you plan to obtain a degree.
Home College (Awarding Student Aid) is a KCTCS College but Delivering College is outside KCTCS
To consider enrollment at Non-KCTCS colleges, you must pick up a Consortium Agreement from your KCTCS college and complete the student part and provide it to the Registrar of each of the Non-KCTCS Delivering College(s). The Non-KCTCS Delivering College Registrar certifies your enrollment and forwards the completed form to the student aid office of your Home College.
In both cases, the Home College Registrar verifies the classes taken from the Delivering College count toward your particular educational credential (certificate, diploma, degree) to be received from the Home College. If the classes taken from the Delivering College do not count toward the Home College credential those classes will not be included in the calculation of enrollment for eligibility purposes. In addition, you are responsible for paying for all classes taken at Non- KCTCS colleges whether the classes are accepted for the degree or not. If the Non-KCTCS college's payment deadline is before the KCTCS disbursement date, it is your responsibility to make payment arrangements in the interim.
Home College (Awarding Student Aid) is NOT a KCTCS College, but Delivering College is a KCTCS College
You need to obtain a Dual Enrollment Form from the Student Aid Office of the NON - KCTCS Home College. The Student Aid Office or the Registrar of the Delivering KCTCS College will certify the classes you are taking. Then the Awarding College (Home) can determine the enrollment status. You must provide a form to each of the KCTCS Colleges delivering the course. For example, you take two courses that are at different KCTCS Colleges, you will need to provide this form to each school. It is your responsibility to pay the tuition to the KCTCS college by the deadline in order to avoid being dropped for nonpayment. You must contact your college to request your college's written procedures on Dual-Enrollment / Consortium Agreements.
Additional JCTC Information:
A consortium agreement must be obtained from the home college and presented to Jefferson Community and Technical College to complete. The student needs to turn the completed form into the Jefferson Records Office. The college process is below.
1. Student initiates Consortium Agreement form with Records Office. Student is seeking to include coursework at Jefferson in financial aid package at their Home School.
2. Records Office reviews and signs off on form as appropriate. Sends a copy of the form to the Financial Aid and Student Accounts Office. Submits original to the Home School.
3. Financial Aid monitors student enrollment in coursework weekly at Jefferson and notifies Home College of any changes in enrollment.
4. Bursar will determine if any communication needs to be delivered to students about payment/deferment options for tuition that is due at Jefferson.
The student will need to make sure and pay all tuition and fees by the stated Jefferson payment deadlines. This may have to be out of pocket as the home institution may not release aid in time to meet the deadline(s).
(Financial Aid > Eligibility)