Where do I request my High School, GED, LOGS or Previous College Transcript for admission?
High School Transcripts
If you graduated from a Kentucky high school after July 2013, you may go to Parchment to order a transcript.
If you graduated before 2013 or from a high school outside of Kentucky, you will need to contact your high school to have a copy sent to the college. Some high schools may charge a processing fee. If the high school you attended is no longer open, you may contact the Board of Education in the county your high school was located in to request a transcript. Please keep in mind some school boards may charge a processing fee.
Instructions for ordering HS Transcripts:
1. Log into Parchment
2. Select Create Account in the top right-hand of the page to establish an account.
3. Once you have set up your account, you can then order and track your high school transcripts.
Home Schooled Students:
Home schooled students will need to have their parent provide a transcript. Transcripts should be sent to the college Admissions Office.
GED Transcripts
To request your GED transcript, visit the GED Transcripts website and choose the state in which you earned your GED credential OR Parchment (type “GED –“ to search if your state is available). Fees may vary by state. As of September 2024, Kentucky fees for a GED Transcript (electronic or printed) is $18. Please see the GED order website for the most up-to-date fee information.
HiSET (GED Alternative) Transcripts
The HiSET exam is an alternative to the standard GED and is accepted by all KCTCS colleges. For more information, visit The HiSET Exam website.
College Transcripts
To ensure you are not blocked from any courses that require prerequisites, you must submit official transcripts. You will make the request for your college transcript through the Registrar's Office or the website of your previous institution.
If we are requesting transcripts from a college that you never attended, you will need to obtain proof in the form of a Letter of Non-Enrollment or statement from the Registrar's Office of that institution.
If you attended an institution in Kentucky that closed, you may find more information about obtaining a transcript the Kentucky CPE - Contacts for Closed Institutions website.
If any previous institution is withholding your transcript due to a balance owed with them, you will need to work out payment arrangements with that institution.
Acceptable Delivery Options and Processing Timelines
Madisonville will allow a student to enroll with a copy and/or faxed copy (unofficial) of your transcript for the first semester. However, students will NOT be allowed to enroll into classes for the next semester without submitting an Official Transcript first.
Official High School or GED Transcripts:
An official, final high school transcript must list a graduation date and final GPA. This is applicable as long as a graduation date and final grades are listed and are not future dated.
Delivery Options (This is applicable as long as a graduation date and final grades are listed and are not future dated):
• Hand Delivery (can be unsealed): Deliver to Madisonville Community College, Records Office, 2000 College Drive, Madisonville, KY 42431
• Mail: Mail to Madisonville Community College, Records Office, 2000 College Drive, Madisonville, KY 42431
• Email: Lindsay.Thomas@kctcs.edu
• Electronic Transmission: Sent via a secure password-protected transcript exchange site (i.e. Parchment, eScrip-safe). If email is needed: Madisonville-admissions@kctcs.edu
• Fax: 270-824-1864, Attn: Records Office
Processing Timeline: 3-5 Business Days. During peak times, additional processing time may be required.
Official Post-Secondary/College Transcripts:
College Transcripts: An official college (post-secondary) transcript will list final grades for all courses and have a print date of fewer than six months ago.
Delivery Options:
• Hand Delivery: In the original signed and sealed envelope, hand deliver to Madisonville Community College, Records Office, 2000 College Drive, Madisonville, KY 42431
• Mail: Mail directly from previous institution to Madisonville Community College, Records Office, 2000 College Drive, Madisonville, KY 42431
• Email: Not accepted - not considered official.
• Electronic Transmission: Sent via a secure password-protected transcript exchange site (i.e. Parchment, eScrip-safe). If email is needed: Madisonville-admissions@kctcs.edu
• Fax: Not considered official.
Processing timeline & transfer credit evaluation: 3-5 Business Days. During peak times, additional processing time may be required.
Complete this online form if transcript needs to be evaluated for transfer credit.
Visiting Student Unofficial Transcripts:
Delivery Options:
• Hand Delivery: Madisonville Community College, Records Office, 2000 College Drive, Madisonville, KY 42431
• Mail: Madisonville Community College, Records Office, 2000 College Drive, Madisonville, KY 42431
• Email: Madisonville-admissions@kctcs.edu
• Electronic Transmission:
• Fax: Not accepted
Processing Timeline: 24-48 hours. During peak times, additional processing time may be required.
Test Scores:
Delivery Options:
• Hand Delivery: Madisonville Community College, Enrollment Center, 2000 College Drive, Madisonville, KY 42431
• Mail: Madisonville Community College, Enrollment Center, 2000 College Drive, Madisonville, KY 42431
• Email: Madisonville-admissions@kctcs.edu
• Electronic Transmission:
• Fax: Not accepted
Processing Timeline: 24-48 hours. During peak times, additional processing time may be required.
(Admissions > Incoming Transcripts and Transfer Credit)