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KCTCS System-wide time frames:
- FAFSA: KCTCS begins loading FAFSAs and the awarding process for a new aid year typically in April. Aid offers for an upcoming aid year won't be made available until after that date. Students enrolled in spring only courses - FAFSA information will be loaded starting November 1. If you have made corrections to your FAFSA, we typically receive the updated FAFSA within 3-5 business days.
- Verification: Verification documents should be submitted all at once to prevent delays in processing. Colleges will not begin processing the aid until all documents are marked as 'Completed'. Once completed, students should allow 5-7 business days; 10-15 business days during peak to be awarded.
- Disbursement: Funds are typically received by your college 4-6 weeks after the semester has begun (or your classes have begun, if you have late-starting classes) to begin the disbursement process. Once received, funds are applied directly to your account balance within 2 days.
Madisonville-specific time frames:
- SAP Appeals: Please allow 3-5 business days once all documents have been received for SAP Coordinator to contact student with a decision. During peak times, allow 5-7 business days.
- Consortium Agreements: 2-3 business days. Students will receive a confirmation email with instructions/information once the Consortium Form has been received for processing.
- PLUS Loans: The loan will appear on Student Self-Service in 1-2 business days, if approved.
- Document Processing
- In person: 1 business day
- Mailed: 3-5 business days
- Faxed: 2 business days
- Emailed: 2 business days
*During peak times, processing of documents provided by email may take an additional time.
(Financial Aid > Financial Aid General)